Have you received an SMS or notification from the National Bureau of Investigation (NBI) saying you have a “hit meaning” or a “hit record” against your name? While this may sound alarming, there are some common reasons why this happens and effective solutions to resolve it.
NBI With Hit Meaning?
An “NBI hit” simply means your personal details like name, date of birth, and other identifiers matched with existing records in the NBI database. This could be due to several innocent reasons rather than you being involved in any criminal case.
The NBI maintains records of all applications for clearances like police and judiciary clearances. So a hit may mean your details matched someone else who applied before. It could also be due to common names being mixed up in the system.
Common reasons for NBI hits
Some of the most frequent reasons someone may get an NBI hit include:
- Name clash or similarity: You may have the same name as someone in their records which caused the system match. This is the most common reason.
- Maiden name usage: If a woman applied before using her maiden name but now uses her married name, it can generate a hit.
- Typos or errors in records: Minor differences in names, dates or other details due to typos when entering can result in hits.
- Batch processing errors: During bulk uploads of old records, some data entry mistakes may have occurred leading to inaccurate matches now.
- Incomplete previous clearances: If records from past clearances are missing some key details, new applications can wrongly flag a hit. Also check about NBI Clearance.
How to address an NBI hit finding
If you receive an NBI hit notice, do not panic. Here are the steps to get it clarified:
- Contact the NBI branch where you applied with your details. Explain you’ve received a hit notice in error.
- Carry original ID proof like birth certificate, passport etc. to establish your true identity beyond any doubt.
- The NBI officer will verify your details in their systems and clear the hit if there is no criminal record under your name.
- You may need to fill some forms and submit a written request for hit clarification depending on their procedures.
- The clarification process normally takes 1-2 weeks as they cross-verify from their main database records.
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Once cleared, you will receive a certificate or letter confirming no negative record was found against your name.
Important Points
Here are the preventive measures in bullet points:
- Use your full legal name as per ID documents like passport when applying for clearances or background checks. Avoid errors or abbreviations.
- Always carry original copies of key identity documents like birth certificate, passport, driver’s license whenever applying for verifications.
- Conduct an advance record search from NBI before finalizing important applications that require clear background like employment, immigration etc.
- Maintain organized records of all previous verification applications made to NBI including application numbers, dates, and clearances received.
- Inform NBI through supplementary applications of any major changes to your identity details like name, address after events like marriage, divorce etc.