An NBI Clearance Authorization Letter is a formal document used in the Philippines to grant someone else the authority to process or claim your National Bureau of Investigation (NBI) clearance on your behalf. This is particularly useful when you are unable to visit the NBI office in person due to work, travel, or other personal reasons. If you are unsure how to create an authorization letter, this guide provides everything you need, including a sample template and helpful tips to ensure your document is properly formatted and legally acceptable.
Key Components of an NBI Authorization Letter
To ensure your authorization letter is valid and accepted, it must include the following components:
- Date: The letter should begin with the date it is written.
- Recipient: Address the letter to the relevant institution or individual, such as “The NBI Office” or “To Whom It May Concern.”
- Principal’s Information: Include your full name, address, and contact number.
- Authorized Representative’s Information: State the full name, address, and contact number of the person you are authorizing.
- Purpose: Clearly specify that the purpose of the letter is to authorize the representative to process or claim your NBI clearance.
- Details of the NBI Clearance: Mention the NBI clearance reference number, if applicable.
- Signature: Both the principal and the authorized representative must sign the document to make it legally binding.
- Supporting Documents: Attach photocopies of valid IDs of both the principal and the representative to validate their identities. Understand the procedure of NBI Clearance Online
Sample Of Authorization Letter To Claim NBI
Here’s a rewritten and shuffled variation of the content:
[Your Complete Address]
[Your Name]
[Contact Number]
[Date of Writing]
Subject: Authorization to Process and Claim NBI Clearance
To Whom It May Concern,
This is to formally authorize [Authorized Person’s Full Name], whose address is [Authorized Person’s Address] and contact number is [Authorized Person’s Contact Number], to act on my behalf regarding the processing and claiming of my NBI Clearance.
Due to [state your reason, e.g., prior commitments, health issues, or travel], I am unable to personally complete this task. Therefore, I am granting full permission to the said representative to handle the necessary procedures in my absence.
Here are the details of my NBI Clearance for your reference:
- Application Date: [Insert Date]
- Reference Number: [Insert Reference Number, if applicable]
For identity verification, I have attached copies of both my valid ID and the representative’s ID to accompany this letter.
Your kind assistance in this matter is highly appreciated. Please let me know if further clarification or documentation is needed.
Thank you.
Sincerely,
[Your Signature Over Printed Name]
an NBI Authorization Letter is a vital document that empowers someone to act on your behalf to process your NBI clearance or obtain it in your absence. When drafting this letter, ensure it is clear, concise, and includes all essential details such as your personal information, the purpose of authorization, and the details of the authorized person.